Vendor Verification & Due Diligence
What it does:
Verifies vendor status, certifications, and compliance using SAM.gov, SBA, and other databases.
Use Cases:
- Confirm vendor eligibility and small business status
- Document due diligence for audit trails
- Avoid working with debarred or ineligible vendors
Vendor Verification & Due Diligence
Confidently Validate Vendor Eligibility, Compliance, and Risk
Selecting the right vendor is a critical step in any government acquisition. Inadequate vendor verification can lead to award delays, audit findings, protests, or even contract termination. ACE’s Vendor Verification & Due Diligence capability helps acquisition professionals validate vendor eligibility, certifications, and compliance using authoritative government data sources.
This ensures every award decision is supported by documented, defensible due diligence.
What This Feature Does
ACE automates and structures vendor verification by:
- Checking vendor registration and status in SAM.gov
- Reviewing small business and socioeconomic certifications via SBA data
- Identifying potential exclusions, suspensions, or debarments
- Consolidating findings into clear, audit-ready summaries
All verification activities are documented to support compliance reviews and inspections.
Key Verification Areas
Vendor Eligibility & Registration
ACE confirms whether a vendor:
- Is actively registered in SAM.gov
- Has a valid Unique Entity ID (UEI)
- Meets eligibility requirements at the time of review
This prevents awards to inactive or improperly registered entities.
Small Business & Socioeconomic Status
ACE helps verify claimed statuses such as:
- Small Business
- 8(a)
- HUBZone
- SDVOSB / VOSB
- WOSB / EDWOSB
The system highlights inconsistencies between vendor representations and authoritative data sources.
Exclusions and Responsibility Checks
ACE supports responsibility determinations by:
- Identifying exclusion records or red flags
- Flagging potential risks that require CO or legal review
- Documenting findings in a neutral, factual format
This reduces the risk of awarding to ineligible or high-risk vendors.
Use Cases
Confirm Vendor Eligibility and Status
Quickly verify that vendors meet all registration and eligibility requirements before award.
Document Due Diligence for Audits
Generate clear records showing when and how vendor checks were performed.
Avoid Ineligible or Debarred Vendors
Reduce risk by identifying exclusions or compliance issues early in the acquisition process.
Built for Audit Readiness
ACE ensures that vendor verification:
- Is repeatable and traceable
- Includes date-stamped checks and data sources
- Supports acquisition file documentation
This simplifies reviews by auditors, inspectors general, and oversight bodies.
Human Oversight Always Required
ACE supports research and documentation but does not replace official determinations.
Disclaimer: Outputs require human expert validation and do not constitute legal advice. Vendor eligibility and status must be confirmed directly in SAM.gov or other authoritative systems prior to award.
Who This Feature Is For
- Contracting Officers and Specialists
- Acquisition and Procurement Teams
- Compliance and GRC Professionals
- Program Managers and CORs
- Small Business and Vendor Outreach Teams
Reduce Risk, Strengthen Decisions
With Vendor Verification & Due Diligence, ACE helps ensure your acquisition decisions are informed, compliant, and defensible—protecting both your mission and your organization.